Last year the new GDPR data protection legislation came into force. It aims to protect peoples personal data in the modern world of digital and mass data processing. A lot of the focus has been on protecting customer data. However GDPR applies to all personal data, including that of your employees.
One of the changes to GDPR and the new Data Protection Act 2018 is being able to respond to SAR's (Subject Access Requests) in a timely and cost effective way. For a business to be able to do this, this requires you to know where your data is held and know exactly how many copies of the document exist. Individuals also have the right to be forgotten.
Transferring documents to digital files will help improve GDPR compliance through the following.
Encrypted files and password protected USB's/CD's reduce the risk of files being stolen or lost. Once the digital image of a record has been approved we can facilitate secure destruction of the original
OCR (Optimal Character Recognition) searchable files mean companies can respond to SAR's quicker with a few taps of a keyboard.
Digital transformation will reduce costs in physical storage and time spent accessing and retrieving data. These fund could be spent on improving other areas of the organisation to be GDPR compliant or improving productivity.